Beacon Hill is looking for a Legal Document Specialist for an opportunity at a law firm in Indianapolis. Details are listed bleow!
- Support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service
- Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
- Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
- Monitor, organize and prioritize ongoing client projects
- Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
- Assist assignments with technology needs and use firm technology to complete tasks
- Organize and maintain files, both electronic and physical, within the guidelines set by the firm
- Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
- Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
- Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
- Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures
- Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm
Minimum Requirements:
- High school diploma required
- Minimum of 2 years of document production experience preferred
- Ability to prioritize work and balance multiple tasks and deadlines
- Proficient or intermediate experience using Microsoft Office products, including Word, Outlook, Excel, and PowerPoint
- Excellent clerical skills and knowledge of grammar, spelling, and punctuation
- Exceptional client service skills in person, over the phone, and via email
- Exceptional attention to detail
- Ability to work both independently and proactively as well as collaboratively within a team structure
- Willingness and ability to learn multiple practice areas within the law firm, as needed
- Ability to work with a diverse group of professionals across all offices
- Ability to maintain a professional demeanor, exhibit sound judgement, use discretion, and maintain confidentiality
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
